ES Broadcast is a leading provider of equipment sales, equipment rental and systems integration services to the professional broadcast industry, as well as live events, esports, corporate and government sectors. The company is part of the ES Media Group, which also includes divisions in the cinema equipment rental (Film Store Rental) and library migration and content services (Memnon/LMH) industries. The HR function provides services to all companies across the ES Media Group in UK, Europe, New Zealand and USA.

PURPOSE OF THE ROLE

The purpose of the role is to provide comprehensive HR administrative support to the Group HR Manager across the HR function. The HR Assistant will perform a wide range of Human Resource administrative tasks which will include generating offerings, off boarding, contractual changes, communication updates, payroll preparation, support with recruitment, handling employee queries while maintaining accurate electronic personnel files on our HR portal. This position will also work with the wider group providing administrative support across ES Media Group.

DUTIES AND KEY ACCOUNTABILITIES

  • Manage all HR queries and escalate where required
  • First point of contact and responsible for triaging all HR related queries received via the HR email Inbox
  • Responding to emails within agreed time frame and cascading emails to appropriate members to support request or Group HR Manager.
  • Responsible for all administration duties to ensure the smooth running of the HR function
  • Enter employee data into HR Portal and maintain accurate records across HR and Accounts
  • Maintaining documents and data confidentiality
  • · Generate and process all HR paperwork including but not limited to new starter offerings, off boarding, compensation as part of HR document control
  • Generate reference requests where required
  • Support HR related training programmes
  • Provide assistance with preparation of monthly payroll
  • Screen all new employees via Experian and perform right to work checks
  • Supporting internal and external enquiries, escalating where needed
  • Assisting Group Resourcing Manager with recruitment where required
  • Overseeing and managing employee communication emails
  • Diligently maintain and ensure that all HR administration is accurate and up to date in the HR portal.
  • Support the wider group with ad-hoc issues and projects when required
  • Providing support and guidance to line managers in line with company policy
  • Coordinating and managing HR process across the group
  • Provide additional administration support as required by Group HR Manager
  • Assist in hiring process of employees including generating offer packs, conducting references, right to work/visa checks, and coordinating probationary periods.
  • Support the Group HR Manager in preparation for annual appraisal reviews
  • Assist in the delivery of the Appraisal and Review processes.
  • Maintain confidentiality and discretion at all times
  • Establish working relationships throughout the group
  • Ensure that HR information is kept confidential and up to date, and in accordance with Data Protection legislation, including maintenance of electronic files

SKILLS REQUIRED

  • Level 3 CIPD or working towards.
  • Advanced computer skills – outlook PowerPoint, excel, word.
  • Strong attention to detail with the ability to multitask and manage changing priorities.
  • Ability to work autonomously.
  • Excellent written and verbal communication skills.
  • Effective team player.
  • Strong administrative skills demonstrating accuracy and efficiency.
  • Thrive in fast-paced environments.
  • Experience working in HR Administration.

GENERAL REQUIREMENTS

  • To take responsibility for your own health and safety as necessary.
  • To comply with the company’s disciplinary and grievance procedure as required.
  • To comply with the company’s policies and procedures at all times.
  • The post holder will be required to undertake such other duties as may be required within the grade and competence of the post. Therefore, the list of duties in this job description should not be regarded as exclusive or exhaustive.
  • Duties are set out in this job description but please note that, in consultation with the post holder, the company reserves the right to update the job description from time to time to reflect changes in or to the role. Significant permanent changes in duties and responsibilities will require agreed revisions to be made to this job description.
  • 6 Months FTC.

Benefits

– Hybrid with the requirement to attend the office 3 days a week.
– Competitive salary
– Private healthcare

Company: ES Broadcast
Job Type: Contractor
Job Location: UK - Watford
Working Pattern: Hybrid

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